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Business Letter Format: How to Write a Professional Letter

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Most people use email because it’s simple to send and receive. However, letters are still important to send. How to write a professional letter that matters?

It pays to know professional business letter format. You want to be sure it gets delivered.

Once it arrives, it should make a good impression. Follow this guide to learn how to write a letter that stands out.

Use a Conservative and Common Font Style

When writing a business letter, it is important to choose a conservative and common font style. Common fonts such as Times New Roman, Arial, and Calibri are some of the most popular font styles used in a business letter since they are professional and clear.

Using a highly decorative font or a non-traditional font is usually a risky decision. As an employee, you should refrain from using a font that looks particularly unprofessional or off-putting. Wherever possible, use font sizes between 10 and 12 points.

This size of the font is considered to be the best, and it also preserves the professionalism of the letter. Be sure to not overuse any bolding, italics, or underlining as this can come across as unprofessional.

Change the Top Margin to 2 Inches

To ensure that the visual aesthetics of your letter are on-point, it is vital to make sure that the top margin of your letter is 2 inches. To change the top margin of your business letter, simply open your word processing program and select the “Layout” tab. From there, you will be able to update the margins of your document, including the margin along the top of your document.

Stick to a Left-Justified Block Format

One of the most common formats for the professional letter is the left-justified block format. This format is the simplest and most frequently used style of a business letter. All components of the letter, including the sender’s and receiver’s contact information, the date, the closing, the signature, and other elements, are left-justified.

To form the letter, the sender’s information is followed by the recipient’s information and then the date. Then next would be the body of the letter, which should be separated into paragraphs of several sentences each.

The last paragraph should explain why the receiver should contact the sender. The letter should then end with a polite closing statement, such as “Sincerely” or “Best Regards,” followed by the sender’s typed name and signature.

Choose the Proper Template

When it comes to writing a professional business letter, the template you use is important. There are standard formats available, like the Modified Block Format and the Full Block Format. Each has different formats for the inside and outside addresses, salutation, body, and closing.

It’s important to decide which one to use based on the desired tone of the letter and for whom it is intended. There are lots of template for a letter that you can use, so make sure to choose the one that is best suited for your needs

Learn the Proper Business Letter Format Today

The success of writing professional business letters is dependent upon their format. By sticking to the standard business letter format and following the few suggestions outlined in this post, you can produce professional and effective business letters that will yield the desired results.

Don’t forget to also proofread and edit before sending to make sure everything is perfect! Start writing professional business letters today and make an impact!

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